It is vital that recruiters are efficiently using every minute of their jam packed work week that starts Monday morning and lasts until Friday afternoon. Are your recruiter's first 60 minutes of their week being effectively utilized and setting the tone for a positive and successful week?
David Szary from Ere.net wrote a phenomenal article about efficiently and successfully running your weekly recruiting meeting titled "Logic Prevails At Well Structured Weekly Meetings." It lays out exactly how to run and what to cover in your weekly meeting. It helps you to ensure that everyone's time is optimized and they leave the meeting ready to have an extraordinary week. You will notice as you read through his agenda that almost all of it is focused on highlighting the positive while still discussing any issues. His recommended meeting agenda follows.
- Share a great, positive story from last week/weekend. Stories don't have to be work-related. Personal, positive stories are the best.
- Business review. Review your current open positions. Discuss status, pending action items, next steps, etc.
- Discuss last week’s achievements. Each week, we recommend each person develop a Perfect Week. This is a list of billable/non-billable activities you would like to get done during the week. These action items can then get scheduled into your Perfect Day routine. At this time, each person should discuss the past week, including:
1. Overall week; how did things go based on what they set out to get done?
2. Top two or three most critical things they accomplished last week.
3. Maybe the two or three things that did not get done last week that will either become this week’s priorities or possibly removed from this week's to-do list.
- Biggest frustration(s) last week. Let it out! We all have had weeks when things don't go the way they were supposed to go. If your frustration is dragging into this week, ask your teammates for solutions to make it better/solve the problem.
- Visualize this week's, "Perfect Week," and post goals in a public location. Discuss the critical things you have to get done (billable/non-billable) to make this week a "Perfect Week." If possible, have each team member post them in a central location (whiteboard in your office?) so everyone can see. As you go through the week, cross the activities off as they get accomplished. Crossing off tasks on a to-do list feels good and can motivate others around you.
- Visualize your, "Perfect Monday." Discuss the critical activities you have to get done today (Monday) to have a "Perfect Monday." Being motivated and productive early on Monday can set the tone for the rest of the week.
- Education. Each week, have a person on the team (rotate this duty each week) discuss something we didn’t know about our clients, recruiting, and our industry. Make sure this discussion is no more than five minutes. Providing a short handout (don't pass out War & Peace)people can take away and read is great.
- End with a positive thought (or two or three) for the day.
Most of his agenda is content that participants bring in, rather than one person talking for an hour straight with everyone else listening. Keeping everyone involved in the meeting is one of the key components to starting the week successfully. In order to do this, everyone on the team must be motivated to reflect at the end of the previous week to make sure they are prepared for the next week.
In addition to participating like everyone else, the manager will need to be responsible for gathering the information for the "Business Review." This information should be easily exportable from your Recruiting Management Software and should be broken down by each Job, Recruiter or Account Manager depending on a company's specific structure.
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